Michaela Gajdoš Ottlová
Divišov
Summary
Highly skilled professional with expertise in Microsoft 365 and the Microsoft Office Suite, demonstrating strong organizational skills and a team-oriented focus. Adept at time management, complexity assessment, and maintaining high-level confidentiality. Proficient in CRM systems, travel arrangements, event coordination, and possessing basic knowledge of SAP and iOS. Committed to clear communication and fostering creativity and pro activity within dynamic environments.
Overview
16
16
years of professional experience
6
6
years of post-secondary education
1
1
Certification
Work history
Executive Assistant to VP & CIO
AERO Vodochody AEROSPACE a.s.
Odolena Voda, Central Bohemia
04.2023 - Current
- Enhanced communication between departments by arranging and coordinating meetings on-site/on-line.
- Managed complex travel arrangements to ensure seamless business trips for executives.
- Filed reports timely to keep executives informed about departmental progress.
- Scheduled meetings, conferences and appointments accross the department and company.
- Coordinated events by managing budget, logistics and event support.
- Created expense reports with matching receipts.
- Organised master calendar of appointments, operational targets and projects.
- Tracked expenses in internal data system and met budget targets.
Assistant to CEO
Alza.cz a.s.
Prague, Hlavni mesto Praha
05.2020 - 04.2021
- Managed CEO's mailbox and calendar to ensure effective scheduling.
- Oversaw fleet management to maintain operational efficiency.
- Reviewed ongoing projects upon CEO's request to facilitate decision-making.
- Collaborated with Legal Department on official communications and e-government tasks.
- Reviewed contracts and maintained archiving processes for compliance.
Assistant to Vice President Supply Chain
AERO Vodochody AEROSPACE a.s.
Odolena Voda, Central Bohemia
01.2018 - 12.2019
- Scheduled meetings and managed travel arrangements efficiently.
- Prepared documents and presentations for Vice President’s requirements.
- Administered supplier contracts to ensure compliance and performance.
- Oversaw documentation related to reporting processes.
- Collaborated with purchasing department, quality assurance, and SQE teams.
Assistant to Managing director and Sales department
KPCS CZ, s. r. o.
Prague, Hlavni mesto Praha
06.2015 - 12.2017
- Scheduled meetings and coordinated travel arrangements for all staff.
- Administered offers for junior sales roles, preparing client documentation and cost overviews.
- Managed purchasing portals and websites for various IT technologies.
- Oversaw contract administration, facilitating communication with clients and legal departments.
- Collaborated with financial department on invoicing and billing processes.
Assistant to CEO
Stavební spořitelna České spořitelny, a. s.
Prague, Hlavni mesto Praha
09.2013 - 05.2015
- Scheduled executive meetings and coordinated business travel arrangements.
- Assisted executives with meeting preparations, document creation, and presentation delivery.
- Managed data and documentation for Supervisory Board and Board of Directors meetings.
- Administered documentation for Legal Department, ensuring compliance and accuracy.
- Monitored PR activities with Press Centre of Česká spořitelna, addressing sponsorship requests and media inquiries.
- Collaborated with Czech Association of Building Saving Banks on strategic initiatives.
Executive Assistant to CEO & BoD members
UNIPETROL a. s.
Prague, Hlavni mesto Praha
04.2010 - 08.2013
- Scheduled executive meetings and travel arrangements to optimise leadership time.
- Prepared documents and presentations for high-level meetings.
- Managed reports and data files for CEO to prevent disruptions.
- Administered office management documents to ensure organised operations.
- Monitored reception and facility management for efficient service delivery.
- Collaborated with PR department on internal and external company meetings.
Executive Assistant to BoD member
PKN ORLEN. S. A. / Warsaw, Poland
Warsaw
08.2012 - 12.2012
- Scheduled executive meetings and travel arrangements to optimize time management.
- Prepared documents and presentations for high-level discussions.
- Managed all reports and data files for CEO to ensure accessibility.
- Administered office management documents to maintain organization.
- Monitored reception and facility management activities for operational efficiency.
- Collaborated with PR department on internal and external company meetings.
Education
Mgr. - International territorial studies / International relationships & European studies
Metropolitní univerzita Praha o. p. s.
Prague, Hlavni mesto Praha 09.2011 - 06.2013
Bc. - International territorial studies / Tourism
Vysoká škola obchodní o. p. s.
Prague, Hlavni mesto Praha 09.2008 - 06.2010
DiS. - Hotel management & tourist destination management
Vyšší odborná škola hotelnictví a turismu
Podebrady, Nymburk District 09.2005 - 06.2008
Skills
- Team-oriented focus
- Time management
- Creativity and pro activity
- Organizational skills
- Complexity assessment
- Microsoft 365 expertise
- Familiarity with crm systems
- High-Level confidentiality
- Microsoft Office Suite
- Clear communication
- Travel arrangements
- Event coordination
- Basic SAP knowledge
- Basic iOS knowledge
Certification
- 2012 3 Day MBA in Oil & Gas, designed for Unipetrol
- 2010 Assistant’s soft skills (certificate included)
- 2005 Certificate in ESOL – Higher Intermediate Spoken
LANGUAGE SKILLS
Native Language: Czech
Beginner
English
Advanced
German
Intermediate
Polish
Elementary
DRIVING LICENCE
Active driver since 2004
Affiliations
- Tourist guiding, Books, music, folkore, speedway motorcycles
References
References available upon request.
Timeline
Executive Assistant to VP & CIO
AERO Vodochody AEROSPACE a.s.
04.2023 - Current
Assistant to CEO
Alza.cz a.s.
05.2020 - 04.2021
Assistant to Vice President Supply Chain
AERO Vodochody AEROSPACE a.s.
01.2018 - 12.2019
Assistant to Managing director and Sales department
KPCS CZ, s. r. o.
06.2015 - 12.2017
Assistant to CEO
Stavební spořitelna České spořitelny, a. s.
09.2013 - 05.2015
Executive Assistant to BoD member
PKN ORLEN. S. A. / Warsaw, Poland
08.2012 - 12.2012
Mgr. - International territorial studies / International relationships & European studies
Metropolitní univerzita Praha o. p. s.
09.2011 - 06.2013
Executive Assistant to CEO & BoD members
UNIPETROL a. s.
04.2010 - 08.2013
Bc. - International territorial studies / Tourism
Vysoká škola obchodní o. p. s.
09.2008 - 06.2010
DiS. - Hotel management & tourist destination management
Vyšší odborná škola hotelnictví a turismu
09.2005 - 06.2008