ANEŽKA MIMOCHODKOVÁ
Prague,Czech Republic
Summary
Senior Executive Assistant & Office Manager with 13+ years of experience from international companies. Experienced in international operations/running of the offices and clinics (5 years). Experienced in international event management (7 years). Experienced in team leading and project management (9 years). Experienced in HR Processes, recruiting and education development (7 years). Experienced professional with positive energy, pro-active approach & mature personality. Excellent communicator with top organizational skills and team spirit. Energetic Event Manager with 10-year successful career in planning, coordinating and executing more than 200 domestic and international events. Demonstrated cost-effective budgeting, exceptional time management and event marketing skills.
Overview
22
22
years of professional experience
35
35
years of post-secondary education
Work History
Head of Office & Event Manager
FL Service, s.r.o.
Prague , Czech Republic
11.2022 - Current
- Support CEO with private and business matters
- Taking care of all the office
- Supervisory of reception and other assistants
- Setting new process at clinics
- Increased client satisfaction by consistently delivering well-executed events such as International Summit and Conferences with over 150 participants within budget constraints.
- Conducted post-event evaluations to identify areas for improvement and implement necessary changes in future planning efforts.
- Oversaw logistics for multi-day events, including accommodations, transportation, and scheduling.
- Managed budgets and negotiated contracts with vendors, ensuring cost-effective event execution.
- Managed event logistics from conception to completion, ensuring every detail contributed to event's success.
- Utilized feedback from attendees to refine and improve event offerings, solidifying organization's reputation for excellence in event management.
- Spearheaded marketing campaigns for events, significantly increasing awareness and participation rates.
- Implemented rigorous budget management practices to maximize resources and deliver events that surpassed expectations.
- Recruited trained, and managed teams of volunteers to assist with event operations and logistics.
Team Leader & Beauty and Fashion Consultant
Mary Kay Czech Republic s.r.o.
Prague, Czech Republic
01.2005 - Current
- Preparing materials and promo action
- Giving lessons of etiquette and professional look and behavior
- Over 100 satisfied clients feeling not only better but more self-confident
- Regular presentation about new products and trainings
- Coaching and leading of 10 team members
- Built and maintained strong client relationships, leading to repeat business and referrals.
- Evaluated customer needs and feedback to drive product and service improvements.
- Organized professional development workshops, contributing to ongoing growth and expertise of team.
- Increased customer satisfaction ratings by closely monitoring service quality standards and addressing any issues promptly.
Event Manager
POS Media Global Services, s.r.o.
Prague, Czech Republic
06.2019 - 11.2022
- Supervisory of deadlines in projects related to running of the offices and business in EU
- Communication with clients
- Control of running in other branches (7 EU countries) including implementation of new processes
- Professionalization of reception, implementation of CRM system and intranet for best practice sharing within the EU offices to improve communication with clients and offer them the best possible services
- Setting rules for business trips, support with setting motivation program for employees.
- Recruited trained, and managed teams of volunteers to assist with event operations and logistics.
- Ensured smooth transitions between program elements at live events through effective stage management techniques.
- Cultivated culture of innovation within event team, leading to creation of award-winning event concepts.
- Implemented rigorous budget management practices to maximize resources and deliver events that surpassed expectations.
- Researched and identified new vendors and suppliers to obtain competitive pricing.
Executive Assistant to Vice-president EBU
Vodafone Czech Republic a.s.
Prague, Czech Republic
06.2016 - 05.2019
- Full independent management of executive agenda (calendar, materials, logistics), preparation of internal and external meetings, events and conferences, communication with customer executive teams, management of travel and expenses agenda, full process and system support for VP, coordination of activities with wider international executive team of Vodafone
- Support of a key company project within EBU agenda on the PMO level
- Achieved higher performance and top-quality delivery of VP agenda (on time, complete, pro-active) and obtained excellent rating and special manager reward
- Delivered overall team communication and organization of events with 90+ satisfaction score
- Prepared and supported 4 press conferences and panel discussions
- Reorganized PMO project agenda and improved coordination and information sharing within the project team.
Executive Assistant & Office Manager
Luxury Brand Management a.s.
Prague, Czech Republic
05.2014 - 05.2016
- Management of full travel agenda including expenses, arrangement and coordination of all fashion orders including preparation of budgets allocation to collections, internal & external communication with employees, clients and luxury brands, preparation of monthly newsletters, coordination of all team members
- Set up of procurement process
- Restructured travel agenda achieving 25% travel costs savings
- Achieved on time execution of office move into new premises
- Delivered 10 % increase in sales through introduction of customer segmentation & efficient budgets allocation
- Management of movement to new premises.
Senior Executive Assistant & Event Manager
Roland Berger Strategy Consultants
Prague, Czech Republic
07.2007 - 04.2014
- Organization of events and press conferences, administration of CRM DTB, communication with TOP management of large companies, management of all HR process, recruiting, marketing and PR activities, leading team, supervisory of project deadlines, final editing of all proposals
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Organized International Partner’s event with 200 Executives and spotless execution (on time, on budget), awarded the best Partner’s event in period
- Organized one of the most complex designed and unique Christmas parties for whole CEE team in history of the practice (250 international delegates)
- Manage all activities connected with finding new office premises and moving process.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Coordinated complex annual meeting involving multiple presenters, high number of global attendees and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
- Researched, proposed, and implemented vendor agreements to decrease costs and improve services.
- Created expense reports, budgets, and filing systems for management team.
- Scheduled monthly and annual offsite visits with top national and international executives.
Executive Assistant to CFO
Svoboda Press, as.
Prague, Czech Republic
01.2003 - 06.2007
- Preparation of weekly economic reports and analyses for board meetings, communication with banks and insurance companies, full payrolls & accounting agenda
- Supported successful SAP & ISO standards implementation, acquired green pass on quality and completeness of fillings for merger of the company.
Education
Regular monthly beauty, fashion & etiquette trainings -
01.2005 - Current
Language School KLC(English) -
01.2002 - 04.2002
Banking and Insurance System Training -
01.2006 - 04.2008
Business Law courses -
01.1997 - 04.1998
Metropolitan University in Prague, CZ, Faculty of International Relations and European Studies (Master Degree) - Political Science
01.2007 - 04.2014
A-levels: Economy, Accounting, German -
01.1994 - 04.1998
Skills
Office, Project, Event, and PR Management
Office running, implementation of processes and setting strategies
Fashion & Cosmetics Industry, Coaching
Strategic Consulting
Telecommunication
HR Processes, Recruiting
Team Leading
Excellent time management
Reliable & loyal with high integrity
Excellent communication and negotiation skills
Proactive & creative approach
Cross-functional teams leadership
Vendor and contract negotiations
Project Management
Event Evaluation
Budget Management
Event Marketing
Promotional Material Design
Otherskills
Czech, native, Slovak, fluent, English, fluent, German, advanced, Russian, intermediate, French, beginner, MS Office, SAP, Ariba, Concur, Photoshop, HR Processes & Labor Law, Lean Six Sigma, Asana, B
Timeline
Head of Office & Event Manager - FL Service, s.r.o.
11.2022 - Current
Event Manager - POS Media Global Services, s.r.o.
06.2019 - 11.2022
Executive Assistant to Vice-president EBU - Vodafone Czech Republic a.s.
06.2016 - 05.2019
Executive Assistant & Office Manager - Luxury Brand Management a.s.
05.2014 - 05.2016
Senior Executive Assistant & Event Manager - Roland Berger Strategy Consultants
07.2007 - 04.2014
Metropolitan University in Prague - Metropolitan University in Prague, CZ, Faculty of International Relations and European Studies (Master Degree), Political Science
01.2007 - 04.2014
Bank Institute in Prague - Banking and Insurance System Training,
01.2006 - 04.2008
Team Leader & Beauty and Fashion Consultant - Mary Kay Czech Republic s.r.o.
01.2005 - Current
Diplomac - Regular monthly beauty, fashion & etiquette trainings,
01.2005 - Current
Executive Assistant to CFO - Svoboda Press, as.
01.2003 - 06.2007
KLC Language Centre - Language School KLC(English),
01.2002 - 04.2002
Law University in Prague - Business Law courses,
01.1997 - 04.1998
Business Academy, Veselí Nad Moravou, CZ - A-levels: Economy, Accounting, German,
01.1994 - 04.1998